EFFECTIVE JANUARY 1, 2020 RICB WILL BEGIN AN AUDITING PROCESS FOR RECERTIFICATION

How will the recertification process change?

  • Instead of submitting copies of your certificates of attendance for trainings, professionals will complete a form listing the education they completed over the past two years.
  • Documentation of education is only required to be submitted if a certified professional is randomly selected for review, or audit of their education hours. Audits occur twice per year (every MARCH and SEPTEMBER).  Professionals will be notified via email and regular mail multiple times prior to the submission deadline of education materials.
  • Those selected for audit must submit documentation of the appropriate number of hours of education that they completed in the prior two-year period. 
  • Since the audit process is random, individuals may be selected for audit multiple times. 
  • Professionals are still required to submit the recertification application and application fees every two years prior to their expiration date(s).
  • If you submit documentation of education with your recertification application after January 1, 2020 it will not be reviewed, and it does not exempt you from being randomly selected for an audit.
  • Non-compliance with the required education for recertification is viewed as a breach of professional ethics.

My credential(s) expires before January 1, 2020 – what do I do?

  • Follow the current process. When you recertify your credential(s) in 2021, you will follow the process outlined above.

RECERTIFICATION

APPLICATION IF YOUR CREDENTIAL(S) EXPIRES PRIOR TO JANAURY 1, 2020:

Recertification Application

APPLICATION IF YOUR CREDENTIAL(S) EXPIRES AFTER TO JANAURY 1, 2020:

Recertification Application - Auditing Process

To submit your application, choose ONLY ONE of the following methods:

  • Mail: RICB | 298 S. Progress Avenue | Harrisburg, PA 17109
  • Email: info@ricertboard.org
  • Fax: 717.540.4458

Click or scroll to see a list of FAQs. If your question is not answered here, email info@ricertboard.org.

GENERAL | EDUCATION | LAPSED CREDENTIAL 
ONLINE ACCOUNT | LICENSING

GENERAL

How do I recertify?
Where can I find the requirements and fee to recertify?
How soon can I recertify?
I am not sure what my expiration date is for my credential. Is there a quick and easy way to find out?
Do I send in copies of my training certificates with my Recertification Application?
Can I recertify on the date my credential expires?
How long after I recertify does it take to receive my new certificate in the mail?
Do I need to provide my Social Security Number on my Recertification Application?
If I am not currently employed or employed in a different field, can I still recertify?
If my employer is paying for my recertification, can they send the payment separately?
Can I fax my Recertification Application?
How am I notified that I have a credential needing to be recertified?
What if I have a name change?  What is required to change my name?
How do I know which credential is my primary credential?
Can I get an extension?
I’m retiring from the field; do I need to recertify?

 

EDUCATION

Is an ethics training required each time I recertify?
How many recertification hours can be from online trainings?
How do I identify if I have the education/training necessary to recertify my credential?
Is there a way to find out if my education/training hours will be accepted?

 

LAPSED CREDENTIAL

What if my credential has lapsed?  What is the process to recertify a lapsed credential?
What are the fees if I am recertifying a lapsed credential?
What is the process if I am beyond 12 months of my expiration date of my credential?  Can I still recertify?
If I recertify a lapsed credential, does my expiration date change?

 

ONLINE ACCOUNT

If I am having trouble logging into my online account, what should I do?
I can't log in to my account. What should I do?
I tried to make an online account, but it said “Access Denied” what should I do?
How can I update my information in my account?

 

LICENSING

Do I need to maintain my certification, if I’m licensed?
Does RICB check to see if I renewed my license?
How do I renew my license?

 

GENERAL

How do I recertify?
There are two methods to recertify. You can use the online recertification process or you can download the PDF of the Recertification Application – both are on the homepage of the website. To use the online recertification method, you must be a registered user of the website.  RICB must approve all online accounts.  Email info@ricertboard.org letting us know you want to be a registered user on the website and we will activate your online account.

Where can I find the requirements and fee to recertify?
Recertification requirements per credential and fees are listed on in the Recertification Application.

How soon can I recertify?
The earliest you can recertify is three months prior to your expiration date.

I am not sure what my expiration date is for my credential.  Is there a quick and easy way to find out?
There is a Credential Search on the homepage of the website.  Just put in your information and your credential will appear showing credential held, issue date, expiration date, and credential status.

Do I send in copies of my training certificates with my Recertification Application?
Yes, if your certification(s) expires prior to January 1, 2020. However, effective January 1, 2020 an audit system will begin, and training certificates will not be sent in with your Recertification Application.  Instead, you will list the trainings you have received over the two-year time frame.  If you are randomly selected for a recertification audit, you will be notified in writing and at that time you will be required to submit photocopies of your training certificates. If you send in copies of your certificates of completion for trainings with your Recertification Application, These will not be reviewed at the time of your recertification and will be discarded.

Can I recertify on the date my credential expires?
Yes, but waiting until the day your credential expires does not allow any room for error in recertifying in the event you run into issues, particularly if you are attempting to recertify online.  It is highly recommended that you do not wait until the day your credential expires.

How long after I recertify does it take to receive my new certificate in the mail?
Certificates are only printed about every two weeks so allow at least that much time.

Do I need to provide my Social Security Number on my Recertification Application?
Social Security Numbers are used as a unique identifying number as many certified professionals have the same or very similar names. You are only required to include the last four digits.

If I am not currently employed or employed in a different field, can I still recertify?
Yes, employment is not a requirement for recertification.

If my employer is paying for my recertification, can they send the payment separately?
Yes, however you must be sure that they include your name with or on the check. If it is not included, we have no way to match it up with your Recertification Application. Your recertification will not be processed until payment is received.

Can I fax my Recertification Application?
Yes, but know that faxing is an unreliable technology. Even if you get a confirmation that your fax went through, you should email info@ricertboard.org to confirm receipt.

How am I notified that I have a credential needing to be recertified?
Email notifications are exclusively used. If we do not have a current email address for you, you will not receive any notice.  You are responsible for notifying us if your email address changes. Further, it is always the responsibility of the certified professional to be aware of an expiring credential and to take the necessary steps to recertify on time, regardless of any formal notification.

What if I have a name change?  What is required to change my name?
Acceptable documentation is required to change a name of a certified professional.  Documentation can include a copy of a marriage license, divorce decree, etc.  Click here to complete the Name Change Form.

How do I know which credential is my primary credential?
Look at your certificates and find your issue date. The credential you earned first, is your primary credential.

Can I get an extension?
We do not offer extensions for your expiration date. Contact the office to determine next steps and options that may be available to you if you are unable to recertify on time.

I’m retiring from the field; do I need to recertify?
Recertification for those who are retiring is optional. An optional Emeritus Status has been established for those who wish to remain connected to RICB. 

 

EDUCATION

Is an ethics training required each time I recertify?
Yes, a three-hour ethics training is required every two years to recertify for all credentials.

How many recertification hours can be from online trainings?
There is no limit to the number of hours that are online.

How do I identify if I have the education/training necessary to recertify my credential?
The Recertification Application includes a description of the education/training hours required for each credential. Reviewing the application at least several months prior to your recertification date will help determine if your earned hours are in line with recertification requirements.

Is there a way to find out if my education/training hours are accepted?
Yes, you can email a list of your trainings to info@ricertboard.org. Include the title of the training, number of hours and date of the trainings.

 

LAPSED CREDENTIAL

What if my credential has lapsed?  What is the process to recertify a lapsed credential?
You can still recertify your lapsed credential up to 12 months beyond your expiration date.  The process is the same.  Complete either the online recertification process or download the PDF of the Recertification Application to complete.

What are the fees if I am recertifying a lapsed credential?
You owe the normal recertification fee for your credential(s) PLUS the $100 reinstatement fee.

What is the process if I am beyond 12 months of my expiration date of my credential?  Can I still recertify?
No, you cannot recertify if you are beyond 12 months of your expiration date.  You would have to re-apply for your credential.  Request a re-application by emailing info@ricertboard.org.

If I recertify a lapsed credential, does my expiration date change?
No, your expiration date does not change.  If your lapsed credential expired on 7/15/2017 and you recertify late, your new expiration date will be 7/15/2019.

 

ONLINE ACCOUNT

If I am having trouble logging into my online account, what should I do?
Try a different email address. You need to use the same email address for which you first established your account on the website. If you no longer have access to that email address, email info@ricertboard.org with an updated email address. If you still cannot login, please email us and we can assist you.

I can't log in to my account. What should I do?
First, you must have an activated online account with us. Just because you receive emails from RICB does not mean you have an activated online account. If you do not have an activated online account with RICB, email info@ricertboard.org and ask for assistance. RICB must initiate this activation. If you do have an activated online account, try a different email address. You need to use the same email address for which you first established your account on the RICB website. If you no longer have access to that email address, email info@ricertboard.org with an updated email address. If you still cannot login, please email us and we can assist you.

I tried to make an online account, but it said “Access Denied” what should I do?
Access to accounts on the RICB website are for certified professionals only. Trainings are not tracked through accounts. If you need to confirm registration or attendance at a RICB training, email info@ricertboard.org. In order to use the online Recertification Application you need to have an account on the RICB website. If you do not have an account, or you are unsure of your username, what email address you used to sign up, or your email address has changed email info@ricertboard.org. You can also download the PDF version of the Recertification Application on the homepage of the website.

How can I update my information in my account?
Only RICB can update your contact information on your account. If you want to change any information, email info@ricertboard.org.

 

LICENSING

Do I need to maintain my certification, if I’m licensed?
Yes, in order to renew your license, your CADC, CAADC and/or CCS must remain active and in good standing. Licenses are renewed in October of even years.

Does RICB check to see if I renewed my license?
RICB does random checks throughout the year to verify those who are licensed have also renewed their certification(s). If a professional is found to be out of compliance their name will be submitted to the Licensing Board.

How do I renew my license?
Visit the Department of Health’s website: http://health.ri.gov/licenses/detail.php?id=282

 

 

 

General Information

  1. Recertification record keeping is the responsibility of the certified professional. Keep copies of everything submitted.
  2. Education for recertification must be acquired no earlier than two years prior to the applicant’s current expiration date.
  3. Recertification is considered late and lapsed if you are mailing it and it is postmarked after your expiration date or if it is submitted electronically after your expiration date. 
  4. Education not properly verified is not accepted (i.e. certificate, letter of attendance, transcript) must include date of training, number of hours attended, title of training, sponsoring organization, and your name.
  5. Education is defined as formal, structured instruction in the form of workshops, seminars, institutes, in-services, and college/university credit courses and distance learning/online courses.